The village must procure all material, equipment, supplies and services via competitive means whenever practicable. However, the purchasing agent, finance director, and village manager may waive the competitive process and approve sole source procurement of purchasing under $20,000 provided the end user can adequately justify its use. The Village Board will judge the reason ability of sole source procurement of purchases over $20,000.
Approval of all sole source procurements will be based on the requestor's investigation, evaluation, and documentation of alternate sources of supply and that rejection of similar products is based solely on their failure to meet specific and necessary specifications. In cases where an alternate supplier for a similar product cannot be identified, the end user must document that a good faith effort has been made in seeking other sources. A listing of the unique technical specifications required of the product and the potential companies that were contacted in the search for alternate sources is necessary.